11 March 2022
Dear Mayor Jones:
I haven’t received any response regarding my letter dated 9 March 2022 and the distribution of ARPA funds. Below is simplified questionnaire that can be used.
What agencies were given ARPA funds to distribute?
How many labor hours does each agency have devoted to these applications? In other words, are there people working 40 hours week on these?
How are these agencies being paid and how are they paying their workers? Or are they relying on volunteers?
How many applications were received? And how many were from tenants, and how many from landlords?
How many applications have been fully processed?
Are the applications processed by date or by need, or both, or by some other measurement?
What guidelines and protocols were given to the agencies? What steps must be taken to process one of these applications? For example, if it were my project to oversee, I would require that the applicant be contacted first, and after an initial intake interview, I would check their financial information (employer, bank records, court records).
I would have a checklist that would need to be filled out, recording each conversation, each verification. I assume something similar is being used by the city and these agencies. I would like to see a copy of it as well.
Do the agencies themselves disburse the checks, or do they go through the city? Does the city process the checks immediately or collect batches- once a week or month?
Who audits the processed applications? The agencies or the City?
Does the city have a record of all the applicants? Does the United Way?
Please respond as soon as possible. Thank you.
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